HRS Administration
Competition No. - S100347202Posting Date - Jan 18, 2022
Closing Date - Will remain open until filled.
Position Type - Full Time - Operating Funded
Salary Range - $53,288 to $71,948 per year
Grade - 07
Hours - 40
This competition is open to all applicants however internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please indicate your internal status using the "Advertisement" drop down menu when applying.
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefit
Human Resources, Health, Safety and Environment (HRHSE) is looking for a proactive, energetic, solutions focused candidate to join our team! It is an exciting time in HRHSE as we move through our Service Excellence Transition (SET). Our Directors are busy working on many new projects and initiatives and will be looking to this role to provide ongoing support to many projects in addition to support with their day to day operations.
This role provides comprehensive administrative support to a portfolio of Directors and their respective teams within HRHSE. The position will report to the Director, Well-being, Culture and Rewards, however will also provide direct support to the directors within their assigned portfolio with items such as calendar management, scheduling, monitoring deadlines, preparation of briefing materials, drafting documents, minute taking and other related duties as needed to support the effective operations of each Director's team.
As a support to a portfolio of Directors, your duties will include the following:
- Conducting research and creating reports on various topics based on the needs of the director and their unit
- Reading and analyzing incoming memos, submissions, and distributing them as needed
- Coordinating retreats and other staff meetings as needed
- Assisting in developing office processes for improved workflow
- Providing sophisticated calendar management
- Prepare agendas and other meeting materials (pre and post meeting) - including meeting minutes
- Reviewing documents for consistency, flow and accuracy
- Document preparation and formatting; draft letters, memos, briefing notes, presentations etc.
- Providing individualized support based on the needs of the director or their unit
- other support as needed
In addition to comprehensive administrative support for Directors, this role will work with other administrative support roles within HRHSE on operational effectiveness tasks. Operational effectiveness tasks include, but are not limited to; onboarding and offboarding, facilities management, managing and overseeing IT equipment and records management.
The successful candidate will have the following skills and abilities:
- Strong organizational skills and attention to detail
- A willingness to take initiative and proactively plan work
- Strong verbal and written communication skills
- Ability to problem solve and adapt quickly to changing priorities
- Ability to work with sensitive and confidential materials and maintain a high level of confidentiality
- Ability to work independently with minimal supervision and perform tasks accurately with attention to detail as well as be a positive team player and ability to work collaboratively
To be successful in this role, you will have the following qualifications and experience:
- Office administration certificate or diploma combined with relevant administrative support experience
- Significant experience supporting senior leaders with a proven track record for attention to detail
- Excellent computer proficiency using Microsoft Office and Google applications
- Experience working with human resources documents and an understanding of collective agreements or past experience working in a unionized environment is considered an asset.
In your cover letter, please tell us why you are interested in this role and about your experience supporting multiple executive or senior management positions.
COVID-19 Vaccination: Proof of full vaccination against COVID-19 in compliance with the University's COVID-19 Vaccination Directive. Fully Vaccinated means a status an individual achieves 14 days after having received the recommended number of doses of a COVID-19 vaccine approved by Health Canada or the World Health Organization, and requires the individual to maintain the recommended number and type of vaccine doses as updated and required by Health Canada thereafter.
How to Apply
Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.