Position Overview
Accounts Payable within Finance is currently seeking a Full-time Regular Accounts Payable Specialist.
This position Reports to the Supervisor, Accounts Payable within Financial Operations.
Position Description
Summary of Key Responsibilities (job functions include but are not limited to):
- Proactively develop and maintain trustworthy and productive working relationships with all stakeholders including: University of Calgary administration, internal and external customers.
- Provide PeopleSoft training, navigation and advice regarding Accounts Payable and Expense modules, including how to input, interpret and understand how it works.
- Contribute to financial policies and plans and act upon recommendations for change to procedures, process and reporting activities to enhance systems, reporting, transaction processing and general administration of Accounts Payable.
- Complete special projects as required, report on findings, prepare recommendations and monitor outcomes. These may include development of Accounts Payable guidelines and procedures.
- Liaise between University vendors and departments to ensure payments are done on a timely manner to reflect accurate financial statements.
- Good judgement and attention to details are necessary as decisions made will have direct consequences for financial units, campus, departments and faculties of which the impact of error is high.
- Investigate stale dated cheques to identify reasons why cheques are not cashed, identify un-cashed cheques that should be reported as unclaimed property to Government of Alberta.
- Sorting all documents received for team processing.
- Ensure that compliant invoices are processed into Peoplesoft, and non-compliant invoices are rejected and returned for corrections.
- Monitor rejected invoices with significant values and follow up
- Monitor supplier accounts with credit balances and follow up for the payment refund.
- Reconcile vendor account statements on a regular basis to ensure payment issues are resolved in a timely manner.
- Review and approve scholarship grant modules according to University of Calgary guidelines and compliance procedure.
- Review and process check requisitions from Research Accounting for the Subgrants Advances and Refunds.
- Process cheque requisitions for student refunds.
- Initiating of continuous improvement activities to improve business process flows within own area of responsibility.
- Analyze and monitor several system reports for discrepancies related to invoice processing, resolve issues or escalate for resolution.
- Able to effectively identify, analyse and code GST on invoices with an understanding of University‿s rebate system to ensure proper reporting to Canada Revenue Agency.
- Advise University Community with regards to tax implications for honorarium payments i.e. T4A, T4ANR.
- Understanding of University of Calgary policies and guidelines to ensure that all invoices paid by Accounts Payable are compliant with the University of Calgary's policies.
- Work collaboratively with U Service Help Desk as tier 3 advisers to assist and resolve all Accounts Payable invoice and expense reimbursement related issues in an effective and efficient manner.
- Work collaboratively with Research Accounting team to assist and process all payment requisitions for Subgrant Advances and refunds.
Qualifications / Requirements:
- Bachelor's Degree or Accounting Diploma
- Accounting Designation or AP Designation would be an asset
- Minimum of five years of Accounts Payable experience is required
- Understanding of accounting concepts with extensive knowledge in all Accounts Payable processes.
- Experience with preparation of tax slips pertaining to Accounts Payable (T4As, & T4ANRs) is required
- Required to have advance knowledge of Microsoft office applications such as Word, Excel, PowerPoint
- Must have extensive knowledge and expertise in Accounts Payable and Expense modules within Peoplesoft
- Excellent organizational skills, strong communication skills both verbal and written is required
- Must have a strong understanding of University's policies, procedures and its impact on their work
- Ability to manage change and assist co-workers with adapting to change.
- Ability to work in a high volume environment with frequent interruptions and changing priorities is required
- Ability to work both independently and collaboratively within a team environment.
- Ability to prioritize and organize work, handle multiple assignments and meet deadlines as required
- Ability to be analytical, exercise sound and independent judgement and make decisions under pressure
Application Deadline: February 25, 2022
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
Additional Information
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.
To find out more about our competitive salaries and benefits, and why we are a great place to work and learn, please visit the Staff Careers website.
About the University of Calgary
The University of Calgary is a leading Canadian university located in the nation's most enterprising city. The university has a clear strategic direction to become one of Canada's top five research universities by 2016, where research and innovative teaching go hand in hand, and where we fully engage the communities we both serve and lead. This strategy is called Eyes High, inspired by the university's Gaelic motto, which translates as 'I will lift up my eyes'. For more information, visit ucalgary.ca.
The University of Calgary believes that a respectful workplace, equal opportunity and building a diverse workforce contribute to the richness of the environment for teaching, learning and research, and provide faculty, staff, students and the public with a university that reflects the society it serves. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.