Position Summary
Reporting to the Accounting Supervisor, the Accounts Payable Clerk is responsible for performing accounting duties and maintaining information related to Accounts Payable for Yellowhead County. This position will assist the Director of Corporate Services and the Accounting Supervisor with all financial and clerical duties as assigned
Position Responsibilities
Accounts Payable
Maintain all accounts payable records, verify invoices, match with purchase orders. Check that proper coding and signatures are on all invoices prior to processing.
Prepare and compute all accounts payable batches.
Review to ensure that Workers Compensation Clearance letters are attached to invoices when necessary.
Prepare accounts payable cheques up to the point of mailing or distribution including those cheques generated from the Worktech system.
Check monthly statements and obtain further information or copies of invoices from supplies when required.
Maintain communication with all staff to facilitate the preparation and processing of accounts payable invoices.
Investigate and advise on all accounts payable inquiries.
Maintain and verify holdback records to be given to Accounting Supervisor for year-end procedure.
Submit the holdback report for Department Directors every second month.
Maintain accurate inventory of purchase orders for use by departments.
Implement the set up of and maintain the automatic debits for credit card and utility invoices.
Prepare the Accounts Payable monthly reconciliation
Prepare and assist in completing the year-end functions for the accounts payable system.
Prepare the annual T4A forms and T4A Return for review by the Department Director.
General
Assist the public in a pleasant and efficient manner.
Assist with the telephone and reception duties, including cash receipting, on a relief basis.
Check the cash receipts and prepare and deliver the bank deposit as required.
Maintain a current Procedural Manual.
Assist in any other related duties as assigned by the Director of Corporate Services or Accounting Supervisor.
Participate and assist in a positive manner as a team member in all operations of Yellowhead County.
Minimum Qualifications
Education/Skills
Two (2) year College Diploma in Accounting, Finance, or equivalent
Pleasant telephone manners
Ability to maintain confidentiality with respect to all matters pertaining to Yellowhead County
One (1) to three (3) years with computer â€" Microsoft Office
One (1) to three (3) years experience with accounts payable software packages
Defensive driving
Valid Class 5 drivers license
Must be bondable
Attributes
Strong organizational and prioritization skills
Strong interpersonal skills
Preferred Qualifications
Education/Skills
Three (3) year College Diploma in Accounting
Experience in
Great Plains Dynamics
Diamond Software
Three (3) years of municipal office experience
Five (5) years experience in an office setting
Five (5) years experience in accounts payable software packages
Working environment:
Work is conducted in an open office environment
The visual attention is high in intensity â€" continuous data entry
The salary range is $56,930 - $72,065 per year. Yellowhead County offers a competitive benefit package.
Only those candidates being considered will be contacted
Company
Yellowhead County
Location
Edson, AB
Closing Date
Mar 11, 2022 04:30 PM
Reporting to the Accounting Supervisor, the Accounts Payable Clerk is responsible for performing accounting duties and maintaining information related to Accounts Payable for Yellowhead County. This position will assist the Director of Corporate Services and the Accounting Supervisor with all financial and clerical duties as assigned
Position Responsibilities
Accounts Payable
Maintain all accounts payable records, verify invoices, match with purchase orders. Check that proper coding and signatures are on all invoices prior to processing.
Prepare and compute all accounts payable batches.
Review to ensure that Workers Compensation Clearance letters are attached to invoices when necessary.
Prepare accounts payable cheques up to the point of mailing or distribution including those cheques generated from the Worktech system.
Check monthly statements and obtain further information or copies of invoices from supplies when required.
Maintain communication with all staff to facilitate the preparation and processing of accounts payable invoices.
Investigate and advise on all accounts payable inquiries.
Maintain and verify holdback records to be given to Accounting Supervisor for year-end procedure.
Submit the holdback report for Department Directors every second month.
Maintain accurate inventory of purchase orders for use by departments.
Implement the set up of and maintain the automatic debits for credit card and utility invoices.
Prepare the Accounts Payable monthly reconciliation
Prepare and assist in completing the year-end functions for the accounts payable system.
Prepare the annual T4A forms and T4A Return for review by the Department Director.
General
Assist the public in a pleasant and efficient manner.
Assist with the telephone and reception duties, including cash receipting, on a relief basis.
Check the cash receipts and prepare and deliver the bank deposit as required.
Maintain a current Procedural Manual.
Assist in any other related duties as assigned by the Director of Corporate Services or Accounting Supervisor.
Participate and assist in a positive manner as a team member in all operations of Yellowhead County.
Minimum Qualifications
Education/Skills
Two (2) year College Diploma in Accounting, Finance, or equivalent
Pleasant telephone manners
Ability to maintain confidentiality with respect to all matters pertaining to Yellowhead County
One (1) to three (3) years with computer â€" Microsoft Office
One (1) to three (3) years experience with accounts payable software packages
Defensive driving
Valid Class 5 drivers license
Must be bondable
Attributes
Strong organizational and prioritization skills
Strong interpersonal skills
Preferred Qualifications
Education/Skills
Three (3) year College Diploma in Accounting
Experience in
Great Plains Dynamics
Diamond Software
Three (3) years of municipal office experience
Five (5) years experience in an office setting
Five (5) years experience in accounts payable software packages
Working environment:
Work is conducted in an open office environment
The visual attention is high in intensity â€" continuous data entry
The salary range is $56,930 - $72,065 per year. Yellowhead County offers a competitive benefit package.
Only those candidates being considered will be contacted
Company
Yellowhead County
Location
Edson, AB
Closing Date
Mar 11, 2022 04:30 PM
Company:Yellowhead CountyLocation:Edson AB CAJob Types:OtherPost Date:February 22, 2022Valid Through:March 22, 2022