Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites.
Position:NewPosition Status:CasualHours Per Week:VariesNo Months Per Year:10Rate of Pay:$19.17 per hourEmpl Group:NonEdmonton Catholic Schools is accepting applications for casual Administrative Support (Financial) positions in various schools/sites throughout the Division. Candidates with experience in electronic financial systems and Powerschool will be preferred. This is a casual position, with no guarantee of hours to be worked. Please note that once hired to the casual roster , candidates have access to applying all internal contract full time and part- time positions.
This position oversees all administrative support services for the school's general office which could include: maintaining the school financial data, managing student records, providing front-desk/reception, administrative support, and general office management.
Job Responsibilities:
- Assists in budget preparation and management of financial data
- Maintains and updates various accounts, reports, ledgers and records
- Assigns coding associated with the school's revenue and expenditures
- Maintain and update various accounts, reports, ledgers and records;
- Create and register all new students using an electronic student records system; obtain information from prior school or school district; maintain record of outgoing students and ensure records are transferred to new school; make changes to student information when necessary;
- Collect attendance slips and input attendance into the system; contact parents regarding student absences; print weekly attendance sheets for teachers; produce month end attendance reports;
- Prepare and retrieve reports (i.e. student timetables, class and unit lists, student progress reports, medical reports; classroom attendance reports; etc.);
- Ensure the accurate data entry for all student records, student courses, scheduling and data transfers to Alberta Education; input marks into the system;
- Maintain school financial data;
- Print report cards; design and produce student awards and certificates;
- Assist the school Principal with developing the master timetable and class lists;
- Provide reception services as the first point of contact;
- Provide administrative assistance to teachers and administrators working within the school.
Qualifications:
- High school, plus a diploma in an area related to office administration;
- Knowledge of basic accounting and financial policies and procedures;
- Experience working with electronic financial systems (i.e. Cayenta and BRITS), considered an asset;
- Proficient in Microsoft programs (Word, Excel, Publisher, Outlook, office 365) and the Internet;
- Strong attention to detail and the ability to work with numbers;
- Advanced verbal and written communication skills;
- Strong organizational and time management skills and the ability to balance conflicting demands;
- Ability to travel to sites within Edmonton;
- Must be a Canadian citizen or a permanent resident
Closing Date - May 20, 2022
Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. Due to high volume of applications we receive, only qualified candidates who are shortlisted will be contacted.
Edmonton Catholic Schools offers a comprehensive benefits program as part of its total compensation package, based on contract status.
Prior to employment, successful candidates will be required to submit Police Information Check and Intervention Record Check documents.
Candidates must be a Canadian Citizen or Permanent Resident.